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Conditions of Enrolment

Fees

  • All tuition fees paid before the course commences will be deposited into the La Trobe Melbourne Student Fees Account for safeguarding. When the student commences study, La Trobe Melbourne will draw down these funds from the Student Fees Account.
  • Once an applicant accepts a place offered by La Trobe Melbourne and pays fees, or submits a Request for FEE-HELP, a binding contract is created between the student and La Trobe Melbourne. The Contract between the Applicant and La Trobe Melbourne is governed by the laws of the Commonwealth of Australia and the State of Victoria.
  • All fees, charges and accounts will be payable in advance as determined by La Trobe Melbourne. Students will not be permitted to commence or continue their course at the beginning of any semester until all outstanding fees, charges or accounts are paid.
  • Fees are correct as at the time of printing. La Trobe Melbourne reserves the right to vary its fees at any time.
  • If a student has to repeat a unit, the full amount will be charged.
  • No refunds are given for tuition fees unless the student has completed, cancelled or withdrawn from their course.
  • Any overpayment of fees will remain credited towards a student's account and applied against charges in a subsequent trimester.

General Conditions

  • The student is required to attend all classes in which they are timetabled and undertake all tests and examinations during a course and abide by all rules and regulations of the Institute that are in force at any time. All policies of La Trobe Melbourne are available on the Policies and Procedures page.
  • La Trobe Melbourne may by written notice vary conditions of enrolment as may be necessary to comply with La Trobe Melbourne's policies, or any law, regulation or amendment thereof, of the Commonwealth of Australia and the State of Victoria.
  • In the event of circumstances requiring urgent medical care where it is not possible to contact the parent/guardian, La Trobe Melbourne is authorised as a matter of urgency to seek and provide appropriate medical care.
  • Students with grievances or complaints of an academic or non-academic nature are encouraged to access the La Trobe Melbourne complaints and appeals process. All La Trobe Melbourne policies can be accessed on the Policies and Procedures page. This agreement does not prevent a student's right to access Australia's consumer protection laws or to pursue other legal remedies. Students are encouraged in the first instance to access La Trobe Melbourne's complaints and appeals process

International Students

  • International students must complete their course within the period specified on their Confirmation of Enrolment (CoE) and are not permitted to study part-time.
  • Student visas are usually issued for the duration of the course. Information on student visa application or renewal is available at www.immi.gov.au.
  • La Trobe Melbourne is obliged to report to the Australian Government any student who is not making satisfactory progress in their studies. Please refer to the La Trobe Melbourne Satisfactory Course Progress policy on the Policies and Procedures page.
  • Student visa condition 8533 requires a student to notify their education provider of any change to their residential address in Australia within 7 days.
  • It is a visa requirement that International students pay and maintain Overseas Student Health Cover (OSHC) while studying in Australia.
  • International students can only work 40 hours a fortnight while classes are in session.
  • Please read the full Australian student visa conditions at www.immi.gov.au BEFORE accepting your offer at La Trobe Melbourne.
  • International students must meet the minimum English language proficiency requirement for entry into the course. English proficiency will be tested; if the test reveals that the English language skills are insufficient, the student will be required to enrol in an English language course prior to the commencement of studies.
  • Under-18 students must have appropriate and approved welfare and accommodation arrangements. See Under-18 page for details.
  • Information is collected on this form and during your enrolment in order to meet our obligations under the Education Services for Overseas students Act 2000 (ESOS Act) and the National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2007 (National Code 2007); to ensure student compliance with the conditions of their visas and their obligations under Australian immigration laws generally. The authority to collect this information is contained in the ESOS Act, the Education Services for overseas Students Regulations 2001 and the National Code 2007. Information collected about you on this form and during your enrolment can be provided, in certain circumstances, to the Australian Government and designated authorities and, if relevant, the Tuition Assurance Scheme and the ESOS Assurance Fund Manager. In other instances information collected on this form or during your enrolment can be disclosed without your consent where authorised or required by law. Students may access personal information held by La Trobe Melbourne by contacting La Trobe Melbourne Reception.
  • The ESOS framework designed for prospective students is now available at: https://internationaleducation.gov.au/regulatory-information/pages/regulatoryinformation.aspx. The National Code is available at: https://internationaleducation.gov.au/Regulatory-Information/Education-Services-for-Overseas-Students-ESOS-Legislative-Framework/ESOS-Regulations/Pages/default.aspx.
  • Students who are granted Permanent Residency prior to the Census date for a semester will be charged as a Domestic Student for that semester provided that they submit documentary evidence of their change of visa status. Students who are granted Permanent Residency after the census date, will be enrolled as a Domestic Student in the following semester provided that documentary evidence of their change of visa status is submitted.
  • All prospective students should be aware that if they have any school-aged dependants coming to Australia with them, they will be required to pay full fees if they are enrolled in either a government or non-governmental school.
  • Students on an international student visa are required to remain with their education provider for the first six months of study of their principal course. In most cases, the La Trobe University degree is the principal course. The Transfer Policy can be accessed on the Policies and Procedures page.
  • Some international students are issued with a "No further stay" condition. This means that you cannot apply to stay in Australia beyond the date specified on your student visa. Students with this condition should contact Department of Immigration and Border Protection (DIBP) for further advice.

Refund Calculation

  • No refund will be issued to FEE-HELP assistance students. FEE-HELP assistance students must withdraw before the La Trobe Melbourne census date or else the FEE-HELP debt will be incurred for that trimester. The census date for each trimester is the end of week four of that trimester.
  • No refunds are given for tuition fees or overpayment of fees unless the student has completed, cancelled or withdrawn from their course. It is the responsibility of the student to be aware of any excess payments on their account and to maintain current address and contact details. Any balance remaining will be held in the account for three months. Unclaimed monies held by La Trobe Melbourne after this period will be forfeited to La Trobe Melbourne.
  • All refunds under this policy will be paid within four weeks after receiving a written claim from the student. In the unlikely event that La Trobe Melbourne is unable to deliver a course in full, the refund will be paid within two weeks of the day on which the course ceased being provided by La Trobe Melbourne. In the latter event, students may opt to accept a place in a suitable alternative course offered by La Trobe Melbourne at no additional cost or else, they have the right to a full refund of course fees.
  • Where an international student's visa application is rejected, a student must withdraw from La Trobe Melbourne and the cancellation fee will be calculated as shown below. Proof of visa refusal must be sent to La Trobe Melbourne after visa refusal notification from the Australian High Commission. This does not apply to visa applications/renewals rejected by the Department of Immigration and Border Protection (DIBP) due to a breach of Student Visa conditions

Diploma Programs

Notification period Refund
Visa refusal prior to course commencement
Evidence of refusal necessary: 100% fees, application fee not refunded
Withdrawal before commencement date
More than 10 weeks: 75% fees, less $A500 administration fee
More than 4 weeks and up to 10 weeks: 40% of course fees
4 weeks or less: 20% of course fees
Withdrawal after commencement date
4 weeks or less: 20% fees less A$500 administration fee
More than 4 weeks: No refund and liability for any outstanding tuition fees
Visa cancelled: No refund and liability for any outstanding tuition fees

English Language Programs

Notification period Refund
Visa refusal prior to course commencement
Evidence of refusal necessary: 100% fees*
Withdrawal before commencement date
More than 28 days: 90% of fees*
28 days or less: 80% of fees*
Withdrawal after commencement date
Withdrawal after commencement date: No refund of fees
Visa cancelled: No refund and liability for any outstanding tuition fees
Late arrival: No refund of missed classes

*Application fee not refunded

Refund Policy

La Trobe Melbourne's full Refund policy is available on the Policies and Procedures page.

Deferment to commencement of studies

Students must formally advise La Trobe Melbourne if they are unable to commence their studies until a subsequent trimester. Under Standard 13 of the National Code 2007, a deferment to commencement of studies can only be granted in compassionate or compelling circumstances, that is, circumstances beyond the control of the student which have an impact upon the student's course progress or wellbeing. In such cases, on receiving documentary evidence, La Trobe Melbourne will hold the fees paid until commencement without levying a penalty. If the student subsequently withdraws, the Refund Policy will apply as at the date La Trobe Melbourne was advised in writing of the withdrawal.

Leave of absence

Students who apply for a leave of absence from their course after enrolment and within the first four weeks of course commencement will have their fees transferred to the next trimester or term. If the student subsequently withdraws, the Refund Policy applies from the date La Trobe Melbourne received advice in writing regarding the leave of absence. If the student applies for a leave of absence from the fifth week of the trimester or term their place will be held, but all tuition fees applicable to that trimester or term will be forfeited. The Leave of Absence policy can be accessed on the Policies and Procedures page. On acceptance of a place offered by La Trobe Melbourne and payment of fees by applicants for courses on behalf of and in association with La Trobe University, which is the registered provider of the courses with CRICOS provider code 0115M. On acceptance of a place offered by La Trobe Melbourne and payment of fees by applicants for courses on 01155M, student will be enrolled as students of La Trobe University.